Challenge
Cheltenham College, a distinguished co-educational Day Boarding and Day school boasting a rich legacy since its establishment in 1841, encountered significant hurdles in the form of unreliable suppliers and inefficient fleet management. Catering to the educational needs of 1170 students ranging from ages 3 to 18, and housing eleven residences for pupils aged 13- 18, the college acknowledged the imperative for a comprehensive overhaul of their print device fleet. This strategic initiative aimed to not only bolster supply chain and technology reliability but also to drive efficiency, enhance productivity, and foster sustainability, all while strategically optimising costs.
Solutions
Partnering with Zerographic, Cheltenham College standardized its device fleet with multifunctional devices and OEM certified supplies. They installed Xerox Device Agent (XDA) software to monitor devices, enable automatic toner replenishment, track usage for budgeting, and highlight hidden costs to prevent overspending.
Papercut software, incorporating charge back codes and cross charging, provided print usage visibility for each department, allowing for accurate cost monitoring. Additionally, Papercut enhanced print security by requiring authentication for print jobs, ensuring the confidentiality of sensitive information. Furthermore, Zerographic were able to successfully install Papercut on a predominantly Mac-heavy environment, enabling seamless printing across various devices such as tablets, mobiles and any Windows or Mac device. Given the security and software of the Mac,
Zerographic really pulled it out of the bag catering for Cheltenham’s device environment.
Two sets of print production equipment strategically placed in high print volume areas allowed for bulkier jobs and maintained professional print quality, further optimising Cheltenham’s printing capabilities by having the capacity to meet increased print demand.
At A Glance
Challenges
- Unreliable Suppliers.
- Complex Educational.
- Needs Inefficient fleet management.
Benefits
- Optimising printing costs.
- Environmental Benefits.
- Improved Reliability and Efficiency
Outcome
Zerographic’s tailored solutions resulted in a 40% cost reduction for Cheltenham College, freeing up resources for investment in other areas. The college also experienced environmental benefits, witnessing a reduction in its carbon footprint due to decreased print wastage and automatic toner replenishment. The implementation of Follow Me Printing and Papercut software contributed to this reduction by regulating print processes and minimising unnecessary output.
The improved proactive fleet management provided reliability and increased uptime for the college, addressing a critical necessity. Overall, the comprehensive blend of solutions implemented by Zerographic significantly enhanced Cheltenham College’s operational efficiency and sustainability.
The proactive fleet management implemented by Zerographic played a pivotal role in ensuring reliability and increased uptime, addressing Cheltenham’s essential operational needs. Overall, the collaborative efforts achieved significant improvements in the reliability, financial and environmental aspects for Cheltenham College.
Cheltenham College, facing unreliable suppliers and inefficient fleet management, partnered with Zerographic to overhaul its print devices. This led to a 40% cost reduction, improved reliability, increased operational efficiency, and a reduced carbon footprint. Zerographic’s solutions significantly enhanced the college’s financial, environmental, and operational performance.
